Shared folder access permissions can be set for each user role as well as for individual users. If a folder is a subfolder of a first tier folder, it inherits the same permissions as the first tier folder.
The following permissions are available for shared folders:
● View/Download. Users see the folders in the Shared Folders module and can download content.
● Upload. Users have all View/Download privileges, as well as the ability to upload files and send notifications.
● Move/Rename/Delete. Users have all View/Download/Upload privileges, as well as the ability to move, rename and delete files.
Perform the following steps to set access permissions for shared folders.
You must be a Project Administrator to perform this task.
To set access permissions for shared folders
1. If you are not already there, select Document Management > Shared Folders to open the Shared Folders module.
2. Select the first tier folder that you want to configure permission settings for, then right click and select Edit Permission
Settings from the popup menu.
3. On the Shared Folders Permission Settings page, select the permission settings for each user role and for individual users.
If you use the permissions check boxes in the user group lines (the bold role names), those settings are used for that entire user group and also for future members of that user group. For example, if all Architects have move/rename/delete privileges and you add a new architect, they will also have move/rename/delete privileges.
4. Click Save at the bottom of the page to save your changes.
For additional information, please see Add a Shared Folder or Edit a Shared Folder.
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To modify the access permission on network drive (S Drive, N Drive), you can refer to the steps below:
How to check the current access permission list (Screen capture for Windows 10)
- Right click the folder you want to modify the access permission and choose “Properties”.
- From the Security tab, then you can check the current user list in the "Group or user names:"
How to modify the access permission
- To ADD user
- To Modify user permissions
- Right click the folder you want to modify the access permission and choose “Properties”.
- From the Security tab, click "Edit" button.
- Select the user name you
want to set the access permissions. Tick the access rights you need then click "OK".
- Click "OK" to apply the changes.
- To Remove user
- Right click the folder you want to modify the access permission and choose “Properties”.
- From the Security tab, click "Edit" button.
- Select the user and click the "Remove" button.
Note: Permissions will be inherited from the current folder to all sub-folders by default.
Open Windows Explorer by pressing the
Windows key and clicking Computer; then browse to the folder whose permissions you want to manage. Right-click the folder you want to manage and then choose Properties from the contextual menu. The Properties dialog box for the folder appears. Click the Sharing tab; then click Advanced Sharing. The Advanced Sharing dialog box appears. Click Permissions. The dialog box shown appears. This dialog box lists all the users and groups to
whom you’ve granted permission for the folder. Initially, read permissions are granted to a group called Everyone, which means that anyone can view files in the share but no one can create, modify, or delete files in the share.
When you select a user or group from the list, the check boxes at the bottom of the list change to indicate which specific permissions you’ve assigned to each user or group.
Click the Add button.
The dialog box shown appears.
Enter the name of the user or group to whom you want to grant permission and then click OK.
If you’re not sure of the name, click the Advanced button. This action brings up a dialog box from which you can search for existing users.
When you click OK, you return to the Share Permissions tab, with the new user or group added.
Select the appropriate Allow and Deny check boxes to specify which permissions to allow for the user or group.
Repeat Steps 5–7 for any other permissions that you want to add.
When you’re done, click OK.
If you want to grant full access to everyone for this folder, don’t bother adding another permission. Instead, select the Everyone group and then select the Allow check box for each permission type.
You can remove a permission by selecting the permission and then clicking the Remove button.
If you’d rather not fuss with the Share and Storage Management console, you can set the permissions from My Computer. Right-click the shared folder, choose Sharing and Security from the contextual menu, and then click Permissions. Then you can follow the preceding procedure, picking up at Step 5.
The permissions assigned in this procedure apply only to the share itself. The underlying folder can also have permissions assigned to it. If that’s the case, whichever of the restrictions is most restrictive always applies. If the share permissions grant a user Full Control permission but the folder permission grants the user only Read permission, for example, the user has only Read permission for the folder.
About This Article
This article is from the book:
- Networking For Dummies ,
About the book author:
Doug Lowe is the bestselling author of Networking For Dummies and Networking All-in-One Desk Reference For Dummies. His 50+ books include more than 30 in the For Dummies series. He has demystified everything from Microsoft Office and memory management to client/server computing and creating web pages.
This article can be found in the category:
- General Networking ,