Select only highlighted cells in Excel shortcut

In Excel, when we Copy-Paste from a dataset containing hidden rows, the hidden rows also get copied.

Table of Contents Show

Keyboard Shortcut
Go To Special dialog
Select Visible Cells option
Video Tutorial
Download the Excel File
Keyboard Shortcuts to Select Cells
1. Select the Last Used Cell
2. Select the First Visible Cell
3. Select Last Cell in Contiguous Range
An Alternative Using the Mouse
4. Add Cells to the Selected Range
5. Select Multiple Cells in Contiguous Range
6. Select All Cells to First or Last Cell
7. Select All Cells
Better, Faster, Smarter

In this blog post, we will see 3 different methods to select only the visible cells in Excel.

Keyboard Shortcut

Alt + ; is the shortcut to select visible cells in Excel.

Select the cells and press Alt + ; to select the visible cells in the selection. If the selection contains any hidden rows, they will be ignored.

Go To Special dialog

The Go To Special dialog is the another option to select visible cells.

In the Home Tab of Excel ribbon > Find & Select > Go To Special…

In the Go To Special dialog, select the radio button for Visible cells only

Ctrl + G to activate the Go To dialog.

Select Visible Cells option

To add the option called Select Visible Cells to Quick Access Toolbar…

Click on Customize Quick Access Toolbar > More commands

In the dialog for Excel Options > select All Commands > select the option called Select Visible Cells from the list > Add > OK

The option called Select visible cells will be added to the Quick Access Toolbar.

And this option can be used to select only the visible cells in a selection.

Copy and Paste into Visible cells in Excel

Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts.

Skill Level: Beginner

Video Tutorial

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Download the Excel File

If you’d like to follow along with the video using the same worksheet I’m using, you can download it here:

Navigating-Cells-and-Ranges.xlsxDownload

Keyboard Shortcuts to Select Cells

Who doesn’t love a keyboard shortcut to help make things faster and easier? In this post I’d like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. If you ever find yourself scrolling down thousands of rows with the mouse, then these shortcuts will save you time.

1. Select the Last Used Cell

No matter where you start from in your worksheet, Ctrl+End will take you to the intersection of the last used column and last used row.

Sometimes, when you use this shortcut, Excel will move your selection so that is farther to the right or farther down than the data range you can see.

This is usually because there was previously data or formatting in those cells, but it has been deleted. You can clear that by deleting any of those previously used rows or columns and then saving your workbook. (Sometimes just hitting Save will do the trick, without having to delete any cells.)

Ctrl+End will select the last used cell on the sheet. However, there could be shapes (charts, slicers, etc.) on the sheet below or to the right of that cell. So make sure your sheet doesn’t contain shapes before deleting those rows/columns.

2. Select the First Visible Cell

Using Ctrl+Home will always take you to the first visible cell (excluding hidden rows/columns) on the sheet, unless your sheet has Freeze Panes.

Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. Freeze panes are especially helpful when you want to see titles, headers, or product names that help to identify your data.

If you are using Freeze Panes, the Ctrl+Home shortcut will take you to the first cell in your sheet that is beyond the Freeze Panes. In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2.

3. Select Last Cell in Contiguous Range

Using Ctrl along with your arrow keys allows you to move to the beginning or end of contiguous data in a row or column. For example, if you start at the top of a column and then press Ctrl+? you will jump to the last cell in that column before an empty cell. Repeating this process will move you further down the column to just before the next blank cell.

Ctrl+? will reverse that process in the upward direction. And of course, holding Ctrl while using the left or right arrow key accomplishes the same action horizontally instead of vertically.

An Alternative Using the Mouse

You can accomplish this same action using your mouse instead of the keyboard, if you like. Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). Then double-click. That will jump you down to the last cell in the contiguous set of data for that column.

4. Add Cells to the Selected Range

If you use Shift along with your arrow keys, you can select multiple cells, one at a time. For example, if you start in any cell and press Shift+?, it highlights the original cell and the cell just below it.

The same idea applies to the left, right, or up arrows. And if you keep the Shift key held down, you can continue to move over multiple cells in multiple directions to select an entire range of data.

5. Select Multiple Cells in Contiguous Range

Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. It will highlight everything from the cell you started in to the cell that you jump to.

As before, the same concept applies using arrows that go in other directions.

This process only selects cells that come before a blank cell. However, sometimes a column can have many blank cells. If so, this method may not be your best option. To select large amounts of data containing many blanks, I recommend checking out this post for some alternatives:

2 Keyboard Shortcuts to Select a Column with Blank Cells

6. Select All Cells to First or Last Cell

Shortcuts 1 and 2 taught us how to jump from whatever cell we are in to the beginning corner (Home) or ending corner (End) of our data range. Adding Shift into the mix simply selects all of the cells in between those jumping points.

So if, for example, we start in Cell C5 and Press Ctrl+Shift+Home, the following range will be selected.

If instead we were to begin at C5 and press Ctrl+Shift+End, this range of data will be selected:

7. Select All Cells

If your spreadsheet has multiple blocks of data, Excel does a pretty good job of selecting the block of data that is surrounding your cell when you press Ctrl+A. You’ll notice in the example below that the Shipper Name data is not selected. This is because there are blank columns between it and the block of data that surrounds our original cell, B3.

If your intention is to select all of the cells on the sheet, you simply press Ctrl+A a second time and your entire worksheet will be highlighted.

Better, Faster, Smarter

I hope you are able to commit some of these shortcuts to memory. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly.

Have a keyboard shortcut that you want to share? Leave a comment below. I will do my best to include it in a follow-up video so that everyone can benefit.