How do you print non adjacent areas on one page?

Watch Video – How to Set the Print Area in Excel

Table of Contents Show

Print Area in Excel Worksheets
How to Set the Print Area in Excel Worksheets
How to Modify the Print Area in Excel
How to Clear the Print Area in Excel
How do I print selected area on one page?
How do I print only a selected area?
How do I print different columns on one page in Excel?
How do I print multiple selections on one page in Excel?

If you need to print your work in Excel, this tip would save you some papers. Using this, you can set the print area in Excel worksheets, so that only that part of the worksheet is printed.

This technique could be useful if you want to print only a part of a report or there is a section of the report that you need to print often.

Print Area in Excel Worksheets
- How to Set the Print Area in Excel Worksheets
- How to Modify the Print Area in Excel
- How to Clear the Print Area in Excel

Print Area in Excel Worksheets

A print area is a range of cells (contiguous or non-contiguous) that you designate to print whenever you print that worksheet. For example, instead of printing the entire worksheet, if I only want to print the first 10 rows, I can set the first 10 rows as the print area.

In this tutorial, you’ll learn:

How to Set the Print Area in Excel Worksheets.
How to Modify the Print Area in Excel.
How to Clear the Print Area in Excel.

How to Set the Print Area in Excel Worksheets

Here are the steps to set the print area in Excel:

Select the range of cells that you want to set as the print area in that Excel worksheet.
Go to Page Layout –> Page Setup –> Print Area –> Set Print Area.
- This would set the selected cells as the print area. It also creates a named range for the selected area (the name Print_Area would be visible in the Name Box).

Now when you print this worksheet, only the set print area would be printed.

Here are some important things to know when you set the print area in Excel worksheets.

There can be multiple print areas in a worksheet, however, these are printed separately. To selected multiple areas, hold the Control Key and make the selection using the mouse.
A print area specified using the above steps is specific to that worksheet only. Hence, you can set different print areas in different worksheets.
When you save the workbook, Excel saves the print area as well. The next time you open the workbook, the print area would still be there.
When you set a print area in different worksheets, a named range Print_Area is created for each worksheet.

How to Modify the Print Area in Excel

If you want to add cells to the existing print area:

Select the cells that you want to add.
Go to Page Layout –> Page Setup –> Print Area –> Add Print Area.
- Note that the option to Add Print Area would be visible only when you have an existing print area in the Excel worksheet.

This would modify the print area and include the new cells.

Here are a few things you need to know while modifying print area in Excel:

If the new print area is not adjacent to the existing print area, Excel would create a new print area and print it separately in a different page. However, if it is adjacent to the existing print area, it would be merged and printed in the same sheet.
When you add additional cells to the print area, the named range Print_Area changes. You can directly edit the named range to modify the print area.

How to Clear the Print Area in Excel

Here are the steps to clear the print area:

Click anywhere in the worksheet from which you want to clear the print areas.
Go to Page Layout –> Page Setup –> Print Area –> Clear Print Area.

This will clear all the print areas (in case you have set more than one range of cells).

In case, you only want to remove some cells and not clear the entire print area, edit the name range from the name manager.

You May Also Like the Following Excel Tutorials:

How to Insert Page Numbers in Excel Worksheets.
How to Print Excel Sheet on One Page
How to Print Comments in Excel.
How to Print Multiple Sheets (or All Sheets) in Excel in One Go
How to Print the Top Row on Every Page in Excel
How to Insert Page Breaks in Excel (& Remove, Delete Page Breaks)

How do I print selected area on one page?

Set one or more print areas.

On the worksheet, select the cells that you want to define as the print area. Tip: To set multiple print areas, hold down the Ctrl key and click the areas you want to print. ... .

On the Page Layout tab, in the Page Setup group, click Print Area, and then click Set Print Area..

How do I print only a selected area?

Change a selected print area Select File > Print > Print. To print only the selected area, in Print Options, select Current Selection. If the print preview shows what you want printed, select Print.

How do I print different columns on one page in Excel?

Click the Page Layout tab on the ribbon. In the Scale to Fit group, in the Width box, select 1 page, and in the Height box, select Automatic. Columns will now appear on one page, but the rows may extend to more than one page. To print your worksheet on a single page, choose 1 page in the Height box.