How do I manually configure email in Outlook?

Step-by-step instructions for configuring your E-Mail account in Outlook 2016.

Table of Contents Show

E-Mail account administration
Automatic configuration
Manual configuration
Choosing the account type: POP3 or IMAP
Microsoft Outlook Tutorial
Automatically configure Outlook
Manually configure Outlook
How do I manually set up an email?
How do I manually configure IMAP in Outlook?
How do I configure Outlook for IMAP or POP3?
Is Outlook a POP or IMAP?

If you have set up an E-Mail address in the Control Panel, you can configure this account in your Outlook 2016.

E-Mail account administration
Automatic configuration
Manual configuration
Choosing the account type: POP3 or IMAP
Configuration

E-Mail account administration

Click «File» at the top left and then «Add Account».

Automatic configuration

Enter a name for your account (this name is shown in the account list) and the sender name that recipients of your E-Mails will see.
Enter the full E-Mail address, and then the Password below. You defined the passsword in the Control Panel when setting up the E-Mail address.
Clicking Next automatically searches for the correct account settings.

If the success notification appears, your account has been set up properly.

Manual configuration

To set up the E-Mail address yourself, go to «Manual setup or additional server types» and then click «Next».

Choosing the account type: POP3 or IMAP

Now choose between a POP3 or IMAP account.

IMAPUsing IMAP saves your E-Mails on the server. Each time you read an E-Mail, a copy is downloaded from the server.POP3Using POP3 downloads and saves your E-Mails to your Outlook. The messages are then deleted from the server. This way, you can also read your E-Mails offline at any time, for example if you are on the train.

If you are not certain choose IMAP.

Enter a name for your account (this name is shown in the account list) and the sender name that recipients of your E-Mails will see.
Enter your full E-Mail address.
For Incoming Server, enter imap.mail.hostpoint.ch for IMAP or pop.mail.hostpoint.ch for POP3.
Enter asmtp.mail.hostpoint.ch for the Outgoing mail server.
Enter the full E-Mail address as Username and the corresponding password below.

Now go to «More Settings» and click the «Outgoing Server» tab.
Always enable authentication for your outgoing mail server. The simplest option is to select «Use same settings as my incoming mail server»

Then click the «Advanced» tab to check the encryption settings.

Account- and connection type	Port
IMAP with connection type SSL	993
IMAP with connection type TLS	143
POP3 with connection type SSL	995
POP3 with connection type TLS	110
SMTP with connection type SSL	465
SMTP with connection type TLS	587

Click «OK» to confirm the settings and then «Next». The account settings will then be checked, and you will see a success notification if the account has been set up properly.

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Microsoft Outlook Tutorial

Automatically configure Outlook

You can easily configure your email accounts in Microsoft Outlook. To get the mail settings, go to your Site Tools > Email > Account. Go to the kebab menu for the corresponding email account and click on Mail Configuration.

Select the Autoconfigure tab and from the drop-down menu, choose the correct version for your Outlook:

Now, to add an email account in your Microsoft Outlook, open the application and navigate to File > Account Settings > Account Settings. If you’re using the Mac version, the menu will be in Outlook > Preferences > Accounts.

On the new window that opens click New.

Then type in your name, email address, and password in the respective fields and click Next.

Outlook will automatically connect to the hosting server, find the automatically created settings and set them for you. You need to only click Next to add the account.

Manually configure Outlook

To add your email account to the latest version of Microsoft Outlook first click on the File menu and then on Account Settings > Account Settings. If you’re using the Mac version, the menu will be in Outlook > Preferences > Accounts.

To begin, click on New on the new window that opens.

A new window will appear where you should input your full email address. Click on Advanced options and click on the checkbox for Let me set up my account manually. Then click Connect. On the next step select POP or IMAP depending on the protocol you want to use to connect. The difference between POP and IMAP is explained in this tutorial.

Now you need to fill in the appropriate information about your email account. Here’s a brief explanation of the different fields and what you should add in them:

Incoming mail section
- Server: check the exact hostname to use with each of your mail accounts in your Site Tools > Email > Accounts, choose the preferred email account and go to kebab menu > Mail Configuration and select Manual Settings tab;
- Port: if you chose IMAP – use 993, if you chose POP3 – use 995;
- Encryption method: SSL/TLS;
- Require logon using Secure Password Authentication (SPA) – leave unchecked;

Outgoing mail section
- Server: check the exact hostname to use with each of your mail accounts in your Site Tools > Email > Accounts, choose the preferred email account and go to kebab menu > Mail Configuration and select Manual Settings tab;
- Port: use 465;
- Encryption method: SSL/TLS;
- Require logon using Secure Password Authentication (SPA) – leave unchecked;

You can also find the exact settings to use with each of your mail accounts with your Outlook in your Site Tools > Email > Accounts, choose the preferred email account and go to kebab menu > Mail Configuration and select Manual Settings tab.

Click Next and input the password for your email address. After that click Connect.

If the information you provided is correct the email account should be added to your Outlook.

How do I manually set up an email?

Add a New Email Account.

Open the Gmail app and navigate to the Settings section..

Tap Add account..

Tap Personal (IMAP/POP) and then Next..

Enter your full email address and tap Next..

Choose the type of email account you will be using. ... .

Enter the password for your email address and tap Next..

How do I manually configure IMAP in Outlook?

Requirements:.

Click File, then Info and the Add Account button..

Select Manual setup or additional server types and click on Next..

Select POP oder IMAP and click Next..

Enter your name and email address. ... .

Select the Outgoing Server Tab. ... .

Select the Advanced tab. ... .

Click Finish..

How do I configure Outlook for IMAP or POP3?

Enable POP access in Outlook.com.

Select Settings. > View all Outlook settings > Mail > Sync email..

Under POP and IMAP, select Yes under Let devices and apps use POP..

Select Save..

Is Outlook a POP or IMAP?

Outlook.com (Microsoft) provides IMAP access to your Outlook.com (Microsoft) account, so you can connect to your email from mobile devices and desktop email clients.